There are a lot of factors that go into a successful event, but the important is you need to choose an event venue at first. You need to select a location that considers your guest’s convenience.
It is challenging to choose your event space, but if you can follow the guideline on how to choose the right venue for your event.
1.Understand Your Need
You can start by deciding your atmosphere and ambience based on the purpose of the event. You should know what you want and then only consider which event space to hold your event.
It is upscale or casual, comfortable or grand? Whether you want a dream wedding dinner or company annual dinner, it starts with an idea of how it feels like. For instance, you should choose a grand function hall for rent for your company’s brand launch event. You have to decorate the hall venue to suit your theme in your mind.
2.As Early As Possible
Famous event venue Kuala Lumpur operates on lead times of between four to six months, and you will probably need every minute to plan. Besides, you need to avoid planning events on tight timelines because you have not enough time to plan other kinds of stuff such as decoration, food menu and invite your guests. Click here to check out the venue available for organizing events.
Therefore, you should focus on the date of your event and book an event venue as fast as possible. Of course, you should compare the quotes and packages offered by them.
3. Get Your Guest List
You should have a list of your attendees at the event. How many attendees will be attended on that day and how many of them are VIP. Arranging the tables for your guests might be difficult, but you can make it easier if you get a floor map from them.
For example, you should know who is attending your brand launch event and to prepare the nametag to stick on the back of the seat in a training room for team building.
4.Know Your Budget
You will have a fund to hold your event, but it is not infinite. Therefore, you should plan how much you need to spend on the rental of an event because you still need to pay for dishes, signage, supplies, marketing, decoration and entertainment.
Remember to do some research online or have a quick scroll on their reviews. It will be better if you can get quotes from different venues and you can compare the prices offered by them.
5.Size Of The Event
Capacity and crowd are essential for you to decide an event hall for rent. A banquet might require ample event space for bigger capacity but picking a venue that is too huge will cause overbudget or feel sparse and empty.
Every venue is limited by the number of people who can occupy it at any time. Besides that, you have to consider will your guests be able to move freely through the venue space? Is it cosy and comfortable for your attendees?
Another question is, will there enough parking space for your guests? Before you start sending invitations, make sure the size of the event is enough to fit all your guests within your budget.
6.Book A Time For You To Visit
Although you are maybe finding your venue early as you have your ideas and vision in your mind. However, it is also crucial for you to visit the venue. When seeking a venue, these pictures posted online might be interested in you, but you have to visit to check their layout, logistic and amenities.
For example, consider your event space for rent KL whether it has enough space and whether you need areas for registration, photo booth or storage. Do they provide the PA system and where any AV equipment?
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